Frequently Asked Questions (FAQs)
What do kids do at camp?
Housing: The cabins house 9-10 young campers and 2 counselors each. Children are grouped with other campers of similar age. There are two villages of 5 cabins in each village. A shower house is nearby with toilet and shower facilities.
Meals: All meals are served buffet style from the dining hall and we often eat on the picnic tables outside near the lake. A registered dietitian plans all of our meals and ensures all foods that are served are appropriate choices for the campers. The carbohydrate content of food served is listed for campers. Medical staff assist, and observe all insulin administration.
Schedule: A Week At Camp
How do I sign-up for Camp?
Applications for Camp Gilbert can be completed online and will be made available on March 21, 2020, at 8 a.m. CT. Your submission has been received. Once your application has been reviewed and your $100 non-refundable registration fee has been received, you will receive an e-mail letting you know if your child has reserved a spot at Camp Gilbert. If your child does not receive a spot at Camp Gilbert 2020, the registration fee will be reimbursed. This is the only exception to the non-refundable registration fee. You will be informed via email if your camper has been accepted.
How much does camp cost?
The 2020 Camp Gilbert fee is $750. This includes a $100 non-refundable registration fee. If paying online via PayPal or credit card, a 3% processing fee will apply.
When is my payment due?
The cost of camp is $750, which includes a $100 registration fee. You can pay for Camp Gilbert online, via check, through a sponsoring organization, or scholarships (online payments include a 3% processing fee).
The total camp fee must be received by May 15, 2020 or your camper's reserved spot may be forfeited.
Are scholarships available?
Yes. We have a number of groups, families and individuals that donate money to Camp Gilbert so that we are able to provide scholarships to campers. As part of the application form, there is a section where families can request a scholarship. We encourage all families to pay the registration fee if they are able. Once your application is received, Camp Gilbert staff review this information and will reach out to you within one week with more information.
Please note - scholarships will not cover the $100 registration fee. While we highly encourage families to pay the registration fee, if assistance is needed for the registration fee, please contact us. We have alternative solutions.
Contact Laura at (605) 212- 6027 (call or text) or firstname.lastname@example.org if you have questions.
If I already have a sponsor, should I wait to sign up for Camp until I get the funds from them?
No. Campers are selected on a first come, first serve basis as there is room. You should register for camp, pay the registration fee, and indicate in the payment section that you have a sponsor. Contact us if your sponsor plans to pay your registration fee so we can get your camper a reserved spot.
How do I know if my child has a spot at camp?
When you submit your application, you will receive an automated message that the form went through, but this does not guarantee your spot at camp. Once your application has been reviewed and your $100 non-refundable registration fee has been received, you will receive an e-mail letting you know if your child has a reserved a spot at Camp Gilbert (check your junk/spam email). If your child does not receive a spot at Camp Gilbert 2020, the registration fee will be reimbursed. This is the only exception to the non-refundable registration fee.
If approved, your camper's reserved spot is contingent upon receiving the Physician's Report and full payment. The total camp fee must be received by May 15, 2020 or your camper's spot may be forfeited.
If you do not receive an email within a week of submitting your application, you can contact the Camp staff via email or text/call 605-212-6027. Your message will be returned as soon as possible.
Do I need to send the physician report to my physician?
Yes. It is your responsibility to print out the physician report from the Camp Gilbert website and have your physician complete this, or call their office and ask them to print and complete this form. This can be completed by a primary physician office or your endocrinology office. The form asks for an A1C after January 1, 2019. You may need to make arrangements for an appointment to get this done. In the past several years, we have had more campers not turning in physician’s reports until the last minute. If you do not have your form turned in by May 15th, your camper’s reserved spot may be forfeited. If you have an appointment scheduled shortly after this date, please contact us to make arrangements for this to be accepted late. If you have any questions about this, please contact us via email or text/call 605-212-6027.
What if I need to cancel my camper spot?
We realize that situations may arise that change your plans. If a cancellation is made prior to May 15, your payment will be refunded if we are able to fill the camper spot with another camper from the waiting list. For cancellations after May 15, payment will not be refunded, you will be responsible for the full cost. Please let me know as soon as possible if your child will not be attending camp, so that we can allow a camper from the waiting list to attend. Unfortunately, the past several years, we have had campers that are registered but do not arrive for camp, and did not cancel in advance. In these instances, another camper was not able to be added. Due to this, if a camper does not arrive for camp as scheduled, Camp Gilbert reserves the right to decline that camper’s future application to attend Camp Gilbert.
How do kids get to camp?
It is the responsibility of each family to provide transportation for their camper to and from camp. Directions to camp can be found here.
What do I need to pack?
Items to send include a sleeping bag and pillow, towels, toothbrush, shampoo, swimsuit, tennis shoes, clothes for warm and cool weather (jeans and sweatshirt are good for campfire), prescription medications (other than insulin). You will get a more detailed packing list closer to camp.
Do I need to send diabetes supplies?
Most of the diabetes supplies for the week are provided. This includes glucometers, strips, disposable lancets, insulin, and low blood sugar treatment. Campers on insulin pumps do need to bring their own pump supplies. For further questions, please contact us via email or text/call 605-212-6027.