Frequently Asked Questions (FAQs)
What do kids do at camp?
Housing: The cabins house 9-10 young campers and 2 counselors each. Children are grouped with other campers of similar age. There are two villages of 5 cabins in each village. A shower house is nearby with toilet and shower facilities.
Meals: All meals are served buffet style from the Dining Hall and we often eat on the picnic tables outside near the lake. A Registered Dietitian plans all of our meals and all foods that are served are appropriate choices for the campers. The carbohydrate content of food served is listed for campers. Medical staff assist and observe all insulin administration.
Schedule: A Week At Camp
How much does camp cost?
The 2017 Camp Gilbert fee is $700. This includes a $125 registration fee.
Are scholarships available?
Yes. We have a number of groups, families and individuals that donate money to Camp Gilbert so that we are able to provide scholarships to campers. As part of the application form, there is a section where families can request a scholarship. We encourage all families to pay the registration fee if they are able. The scholarship/payment section of the form allows you to specify how much you are able to pay and how much scholarship you would like to request. Once your application is received, Camp Gilbert staff review this information. You will receive an email informing you of your scholarship donor and their address so that a thank-you can be sent. Scholarships are not guaranteed.
We often have campers that have a sponsoring organization, such as a local Lion’s Club, and you can indicate that on your registration form as well.
If I have a sponsor, should I wait to sign up for Camp until I get the funds from them?
No. Campers are selected on a first come, first serve basis. You should register for Camp and indicate in the payment section that you have a sponsor.
When is my payment due?
If you are indicating that you plan to pay the registration fee or full camper fee, that payment is due within 1 week of your application submission, unless you selected that you plan to pay in installments. You can also choose to pay by PayPal, and you will see this within the application. If you have a sponsoring organization, they can send the check directly to Camp Gilbert, or an invoice will be sent to you to give them.
How do I sign-up for Camp?
Applications for Camp Gilbert can be completed online and will be made available on March 23, 2019. Once the application is received, it is reviewed by Camp staff and Camp staff determine if space is available for your camper. You will be informed by email if your camper has been accepted.
How do I know if my child has a spot at camp?
When you submit your application, you will receive an automated message that the form went through, but this does not guarantee your spot at camp. Once your camper application has been received, it is reviewed by Camp staff to determine if space is available for your camper. You will get an email informing you if your camper is accepted (check your junk/spam email). If you do not receive an email within 48 hours of submitting your application, you can contact the Camp Staff via email or text/call 605-212-6027. Your message will be returned within 48 hours.
Do I need to send the physician report to my physician?
Yes. It is your responsibility to print out the physician report from the Camp Gilbert website and have your physician complete this, or call their office and ask them to print and complete this form. This can be completed by a primary physician office or your endocrinology office. The form asks for an A1C after February 1, 2019. You may need to make arrangements for an appointment to get this done. In the past several years, we have had more campers not turning in physician’s reports until the last minute. If you do not have your form turned in by May 15th, you may lose your spot at Camp. If you have an appointment scheduled shortly after this date, please call me to make arrangements for this to be accepted late. If you have any questions about this, please contact us via email or text/call 605-212-6027.
What if i need to cancel my camper spot?
We realize that situations may arise that change your plans. If a cancellation is made prior to June 1, your payment will be refunded if we are able to fill the camper spot with another camper from the waiting list. For cancellations after June 1, payment will not be refunded, you will be responsible for the full cost. Please let me know as soon as possible if your child will not be attending camp, so that we can allow a camper from the waiting list to attend. Unfortunately, the past several years, we have had campers that are registered but do not arrive for camp, and did not cancel in advance. In these instances, another camper was not able to be added. Due to this, if a camper does not arrive for camp as scheduled, Camp Gilbert reserves the right to decline that camper’s future application to attend Camp Gilbert.
How do kids get to camp?
It is the responsibility of each family to provide transportation for their camper to and from camp.
What do I need to pack?
Items to send include a sleeping bag and pillow, towels, toothbrush, shampoo, swimsuit, tennis shoes, clothes for warm and cool weather (jeans and sweatshirt are good for campfire), prescription medications (other than insulin). You will get a more detailed packing list closer to camp.
Do I need to send diabetes supplies?
Most of the diabetes supplies for the week are provided. This includes glucometers, strips, disposable lancets, insulin, and low blood sugar treatment. Campers on insulin pumps do need to bring their own pump supplies. For further questions, please contact us via email or text/call 605-212-6027. Please allow 24-48 hours for response.